Privacy policy

This Policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. It also provides you with information regarding our use of cookies.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it and regarding cookies. By using our website (the “Site”) you are accepting and consenting to the practices set out in this Privacy and Cookie Policy and also agreeing to abide by our Terms and Conditions.

Information we may collect

The Simon Stock Photography website is composed of a member's registered area and a public area in which to enable dissemination of the publically available information.

As a public visitor, you will not be required to provide any personal information. If you interact with the site e.g. via sharing a page that you like via social media in our 'Share / Like' section, we keep a record only of the action and not of your personal details.

Registered members will be asked to provide some limited personal information in order to enable the provision of certain services (e.g. to confirm their identity and allow allocation to the secure member's area). This information is stored electronically. By supplying this information you are consenting to the holding and using of it for the purposes for which it was provided. Information provided will be kept for as long as is necessary to fulfil that purpose.

Specific information we may collect as a registered website member:

  1. Your name, email and country of residence are required.
  2. Your full address, age, gender, and other statistics required to make calculations for services provided are voluntary and fully editable by you.
  3. Records of your correspondence (if any) with us.
  4. Details of transactions you carry out through the Site and of the fulfilment of your orders.
  5. Details of your visits and interaction with the Site including, but not limited to, traffic data, location data and other communication data.

We will only use your data for the purpose for which it was collected, to enable us to administer processes and provide membership services. We will retain your data for 7 years OR until the removal of the website.

Credit & debit card details

Please note that we do not collect or process your credit or debit card details. These are however collected and processed by our payment processing service provider Stripe Payments Europe, Ltd (“Stripe”). The collection and processing by these providers of your credit or debit card details and other personal data are governed by their respective terms and conditions. See for more information. Stripe may from time to time provide us with information regarding the credits and debits made to your card in order to enable us to reconcile our accounts.

IP Addresses & Cookies

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and statistical analysis. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.

For the same reason, we may obtain information about your general internet usage by using cookies. A cookie is a small file which is stored on the hard drive of your computer. They help us to improve the Site and to deliver a better and more personalised service. We use the following cookies:

Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.

Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

To find out more about cookies, including how to see what cookies have been set and how to manage and delete them please visit

Disclosures of your information

We may disclose information about you to any of our employees, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy policy. In addition, we may disclose your personal information:

(a) to the extent that we are required to do so by law;

(b) in connection with any legal proceedings or prospective legal proceedings;

(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);

(d) to the purchaser (or prospective purchaser) of any business or asset which we are (or are contemplating) selling;

and (e) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information. Except as provided in this privacy policy, we will not provide your information to third parties.

Access to information

The Data Protection Act 1998 gives you the right to access information held about you.

As official members, you must have first been invited to register. You have, as a member, Individual Rights under the Data Protection act 2018:

  1. To be informed about the personal data we hold on you
  2. To access your personal data
  3. To object to the processing of your personal data
  4. Restrict the processing of your personal data
  5. To rectify your personal data
  6. To erase your personal data

You can exercise your Individual Rights at any time by contacting the Data Protection Officer at We will take all appropriate technical and organisational steps to protect the confidentiality, integrity, availability and authenticity of your data.

Changes to our policy

From time to time, we may use your information for new, unanticipated uses not previously disclosed in our privacy policy. If our information practices change at some time in the future we will post the policy changes on this page. If you are concerned about how your information is used, you should check this page periodically.

Contact us

If you have any concerns about material which appears on the Site, or any questions, comments or requests regarding our Terms of Website Use, Terms of Service or Privacy Policy, please contact the Data Protection Officer at